Internal whistleblowing channel

Available

Ilmoo

From report to follow-up, in one channel.

Ilmoo is an affordable reporting channel for businesses that meets the requirements of the EU Whistleblower Directive. Its written channel brings reports, messages and case handling together.

Legal obligations People and workplace Finnish, English, Swedish

€19.90/month + VAT per organisation

Unlimited users. Now live. Get started at ilmoo.fi – first month free.

Start the free month Try the demo Watch the demo video
Ilmoo handler view in Finnish: new reports, deadlines, the report list and the acknowledge button for the selected report.
Screenshot of Ilmoo’s public demo, handler view (Finnish interface). The reports are demo examples.

See how Ilmoo works

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Who is Ilmoo for?

Ilmoo is a written internal whistleblowing channel under EU Directive 2019/1937 and Finland’s Whistleblower Protection Act 1171/2022. It is designed especially for Finnish organisations regularly employing at least 50 people.

The obligation to establish a channel depends on the scope of the law. Special statutory rules can also cover smaller organisations, so headcount alone does not determine an organisation’s obligations.

Not sure? Take the two-question self-check on ilmoo.fi

Each company gets its own subdomain, such as yourcompany.ilmoo.fi. Share the link on your website, intranet, onboarding materials and supplier portal so employees and other reporters can find the company’s channel.

  • ReportersEmployees and other reporters submit reports at the company’s own address without an account.
  • HandlersAcknowledge, investigate and reply to the reporter in one place.
  • AdministratorsManage users, roles and channel settings.

How a report moves forward

  1. 1. Report without an account

    The reporter submits a written report through the company’s channel without registering. Reports are anonymous by default and can include attachments.

  2. 2. Return with a personal code

    The reporter receives a personal access code. They can keep using the same code to check the case status, read replies and exchange further messages with the handler.

  3. 3. Investigate and respond

    The organisation’s handlers acknowledge the report, investigate and reply to the reporter. Attachments, internal notes and an audit trail keep a record of the handling process.

Keep statutory deadlines in view

Receipt is acknowledged within seven days of receiving a report. Feedback on action taken or planned is provided within three months of that acknowledgement. If no acknowledgement is sent, the three-month period starts when the seven-day period following receipt ends.

The feedback deadline does not mean every investigation must be complete by then. The organisation’s handlers remain responsible for follow-up and meeting the deadlines.

Email scatters reports across personal inboxes and blurs responsibilities. In Ilmoo, the report, the messages and the handling stay in one place. Read the whistleblowing channel guide.

Features

For reporters

  • No reporter account needed; anonymous by default
  • Attachments
  • A personal access code for follow-up and messaging
  • Available in Finnish, English and Swedish

Staff permissions and tools

  • Admin, handler and readonly roles for administration, case handling and viewing
  • Email alerts to support case handling
  • Admin statistics to monitor activity
  • PDF and CSV exports for further use of the records
  • Internal notes, attachments and an audit trail

For the organisation

  • A company subdomain, such as yourcompany.ilmoo.fi
  • Unlimited users with no per-seat add-ons
  • All data stays in the EU
  • Optionally, general feedback through the same channel, without statutory deadlines (ilmoo.fi)

Written reports and audio recordings

Ilmoo’s core is written reporting and messaging. Reporters can also upload an audio recording as a report.

A company can publish its own live phone number and instructions for arranging a meeting alongside the channel link. Ilmoo does not include a live telephone service: the company organises calls and meetings through its own process.

What Ilmoo doesn’t do

  • Ilmoo does not include a live telephone service: the company organises calls and meetings through its own process.
  • Responsibility doesn’t move to the service. The organisation’s handlers remain responsible for follow-up and meeting the deadlines.

Data protection and responsibilities

Ilmoo is developed by AI Generation Oy. The customer organisation is the controller of report data, and the Ilmoo service provider acts as the processor.

Content is encrypted at rest, and access codes are stored as hashes. The service includes legal pages and data processing agreement (DPA) templates under Article 28 of the GDPR.

According to ilmoo.fi, reports are encrypted at rest with AES-256-GCM, end-to-end encryption is optional, and no IP address is stored for anonymous reports. Service providers and data transfers on ilmoo.fi

Legal framework: Directive (EU) 2019/1937 and Finland’s Act 1171/2022 (in Finnish).

One monthly price for the organisation

€19.90/month + VAT

Ilmoo costs €19.90/month per organisation. Users are unlimited, with no per-seat add-ons.

First month free. Get started at ilmoo.fi.

  • The first month is free and needs no card.
  • Creating an account opens the channel straight away.
  • The channel stays open once you subscribe through Stripe. VAT is added at checkout.
  • If you subscribe more than two days before the free month ends, the first charge is made only when it ends.

Get started

  1. Create an account on ilmoo.fiThe channel opens straight away for 30 days. No card needed.
  2. Share the channel addressOn your website, intranet, onboarding materials or supplier portal.
  3. Subscribe when you’re readySubscribe through Stripe and the channel continues without a break.
Start the free month Read the whistleblowing channel guide
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